With all the discussion about the minimum wage - I'll comment about that shortly - a news story in the Star caught my eye about a group of 48 Chinese immigrants, employed by a GTA restaurant chain, making claims against the employer, in the aggregate amount of about $300,000.
Two of them claim that they haven't been paid since August at all, and most of them say that they worked at or below the minimum wage, often for more than 50 hours per week without overtime pay.
This is sadly common, particularly (though not exclusively) in certain immigrant communities. Quite often, the employers themselves are less-than-familiar with Ontario's employment standards regime, and recent immigrant employees are very often unaware of their rights. Even if they're aware of the minimum wage, they may not know how to pursue their rights. They may not even realize that they're entitled to such protection.
Let's be clear on one thing: While there are certain exemptions, and different treatments for different types of employees, basically all employees in Ontario are entitled to some sort of employment standards protections (minimum wage, overtime, hours of work, breaks, vacation pay, holiday pay...not everybody is entitled to all of it, but especially among low-wage employees, many of these protections are nearly universal). So do not assume that you have no rights.
Fortunately, there are resources available for employees. Some low-income employees may be eligible for assistance from a Legal Aid Clinic. For a full listing of Community Legal Clinics in Ontario, click here. As well, there are specialty clinics, including various clinics directed to assisting specific cultural groups. (It appears that these employees are represented by one such specialty clinic.)
As well, the Ministry of Labour makes a lot of information, and even the complaint mechanisms, available on their web site.
Beyond that, I would encourage anyone - employers or employees - who needs help understanding their rights to contact me.
Here are a few of the oft-ignored elements of the ESA - rights which employees cannot waive:
(1) Minimum Wage
This is the simplest one, though still not all that simple. Right now (though it's changing), the 'general' minimum wage is $10.25 per hour. There are certain exemptions, and certain conditions under which employees get a different minimum wage.
The exemptions to the minimum wage are, by and large, people who would reasonably expect more than minimum wage anyways. Most professionals (such as lawyers and medical practitioners) are exempt, and the exemptions other than that are very few.
However, there are people with a different minimum wage. For part-time students under 18 years old, it's currently $9.60. For servers (who serve alcohol), it's $8.90. And there are a couple of other different treatments as well, and an accounting for when 'room and board' may be included in minimum wage, how much can be assessed for room and board, and the requirements in order to be able to do so.
For the vast majority of employees, the minimum wage is $10.25. If you're getting paid less than $10.25 (before deductions) for each hour worked, I'd generally suggest making inquiries about your rights.
NB: Unpaid Internships: While there are some circumstances in which unpaid internships are legal, those are very restricted. I would go so far to say that a significant majority of unpaid internships in Ontario are unlawful, and that the interns are, in fact, employees entitled to be paid at least minimum wage. If you are an unpaid intern, or are an employer concerned about whether or not your unpaid internships are ESA compliant, contact me.
Again, there are exemptions, but the general rule is that if you're working more than 44 hours in a week (or, in some circumstances, more than 88 hours in two weeks), you're entitled to be paid at "time and a half". It is also possible, under some circumstances, for an employee to get 'time off in lieu' instead of overtime pay. But the key principle is that, over 44 hours in a week, each hour is worth an hour and a half.
Many small employers ignore this, and pay overtime at 'straight time'.
As well, it should be noted that "We didn't approve the overtime" is not an excuse to not pay the overtime pay. If the employee works the time, he or she is entitled to be paid fully for it, approved or not. If you have a policy prohibiting unapproved overtime, then the right answer is to pay out the unapproved overtime, and to properly discipline the employee for violating the policy. If you don't have such a policy, get one. I can assist with that.
(3) Hours of Work
There are a few nuances to hours of work. The first thing to know is that, with non-exempt employees, if you want to be able to ask an employee to stay late periodically, you need a written contract permitting you to do so. Without a written agreement contemplating the employee putting in additional hours of work, it is unlawful to require or permit an employee to work more than the greater of 8 hours in a day or the 'regular work day'.
In addition, in order to have a non-exempt employee work more than 48 hours in a week, you need both a written agreement and Ministry approval.
So it isn't always illegal to have an employee work 50+ hours per week, but unless there's an agreement and the employer has jumped through the appropriate hoops, it usually will be.
In addition, an employee must get at least 11 consecutive hours of free time each day, and at least 8 hours free between shifts - unless the combined shifts total less than 13 hours. (It's complicated. See why we need lawyers?) And also at least a full 24 hours off once a week, or a full 48 hours off once every two weeks.
(4) Break Times
In general, it is illegal for an employee to work more than 5 consecutive hours without a half hour break. The break may be unpaid, and under certain circumstances may be broken into two 15 minute breaks.
This one is often ignored by small businesses - it is not uncommon to see a business with a single employee staffing the desk for the whole business day, without a break, expected to eat lunch at the desk and still take customers while doing so. This is generally unlawful.
It is also not uncommon for an employee to say, "Can I skip my lunch and go home early instead?" Again, it's unlawful, even if it's at the employee's request. Break time policies should make it very clear that this is not permissible.
(5) Public Holiday Pay
There are a number of nuanced treatments of public holiday pay, and a few different ways of handling it.
But the biggest compliance problems I've seen relate to employers ignoring it altogether. Public holidays basically mean, under most circumstances, either paid time off or extra cash in your pocket. That perhaps oversimplifies the point too much, but it should be enough for employees to realize if they may have rights that are being ignored, in which case they should inquire into their rights. Likewise, I would encourage employers to contact me for additional details in how to comply with your obligations.
I can't emphasize enough that there are exemptions to all these rules. However, the best way to understand how the employment standards regime applies to your situation specifically is to make inquiries of a qualified professional.
I should note that Federally-regulated employees have a different employment standards regime, but that's a relatively small class of employers, most of them being larger employers with established policies (not to say that all of them are necessarily legally compliant, as the bank overtime actions illustrate).
It also bears noting that these are minimum standards, which cannot be waived, but greater benefits can be contracted for: In other words, if your contract says you get time and a half after 40 hours, then that's what's required - the ESA doesn't override that language.
The Bottom Line For Employees
If you aren't sure if you're getting your due from your employer, contact a lawyer about it.
The Bottom Line for Employers
ESA compliance is a bigger deal than you might realize. It can end up leading you through expensive legal processes, hefty orders to pay, with additional administrative fees to the Ministry, etc. It is important for all employers to ensure that they understand their obligations under the ESA, and to implement policies and practices to comply with their legal obligations.
There's a cost to it, of course, but the cost of failing to do so can be much more substantial.
This blog is not intended to and does not provide legal advice to any person in respect of any particular legal issue, and does not create a solicitor-client relationship with any readers, but rather provides general legal information. If you have a legal issue or possible legal issue, contact a lawyer.